AUTUMN ON THE SQUARE
Saturday, September 24, 2016
Sponsored by the Marianna/Lee County Chamber of Commerce
Come join us for our fall festival, autumn on the Square, in historic downtown Marianna, Arkansas on September 24, 2016. Our festival features games and activities for children, good food, crafts, live entertainment and fun for all ages.
SET-UP: In order to participate, please fill out the attached form and return it no later than Monday, September 12, 2016 with your booth deposit. Each booth measures approximately 15’ x 15’ and booths are assigned by availability (which means your booth maybe in the grassy area or in the street) and area except when electrical outlets are needed. Booths with electrical outlets are limited!
Vendors can set up on the Friday, September 23, 2015 before the festival after 1:00 p.m. A festival representative will be in the square from 1:00 p.m. to 4:00 p.m. on Friday to assign booth numbers. Booths may also be set up the morning of the festival from 7:00 a.m. to 9:00 a.m. All booths must be set up by 9:30 a.m. NO BOOTH SET UPS WILL BE ALLOWED AFTER 9:30 A.M. NO EXCEPTIONS.
Items That CAN NOT BE SOLD: The Marianna/Lee County Chamber board has passed a rule that NO silly string and NO guns of any sort can be sold at the autumn on the Square Festival.
TENTS: Most booths will be in the sun for a good part of the day. We encourage you to supply some type of shading device. Be sure tents will fit in the booth space of 15 ft. x 15 ft. If it will not, you will need to rent two spaces. AOTS does not provide tents, tables or chairs that is the responsibility of the vendor.
*If your tent takes up more than 15 ft. x 15 ft., you will be asked to take it down.*
TEAR-DOWN: The festival closes at 4:00p.m. Vendors should keep booths intact until 4:00 p.m. Vehicles will not be allowed back on the square until 4:30 p.m. There are many children crossing the streets and we can’t risk injury. All drivers need to use caution when entering the square for tear-down.
ELECTRICAL: If vendors need 110 electrical, they will need to bring an industrial 100ft.extension cord. For concession wagons which will need 220, our receptacles are NEMA/EEMAC 14-50R receptacles and vendors will need a 4 prong, 50 amp plug to connect to our system. (If you aren’t sure what you need, check with your electrical supplier.) DO NOT TRY TO WIRE DIRECTLY INTO OUR SYSTEM!!! ELECTROCUTION COULD OCCUR!!)
***See attached form for proper electrical usage***
**Food vendors preparing food with any sort of oil vat or open flame will be placed on the street NOT the grass. This is for the safety of everyone involved.**
FOOD VENDORS Continued:
Do to close quarters, smoking grills or grills that expel excessive smoke are not allowed except for assigned grilling area.
Excessive smoking grills have been a problem in the past, but organizers want to work with those who prefer an active grill for their food. So, charcoal grills are allowed this year, but the following rules must be followed:
1. Charcoal fires must be “fired up” before 8:30 a.m. on Saturday morning of the festival. This will allow excessive smoke to disappear by opening time of 10:00 a.m.
2. If the above request is not followed, officials of the autumn on the Square event reserve the right to ask you to leave the premises with NO refund of your booth fee.
We are having a street dance this year which will begin about 7:00 p.m. until about 11:00 p.m. If you choose to stay and keep your booth open there will be an extra $20.00 charge.
Rain does not cancel the festival. Booth rentals are non-refundable.
COST: Booth rental is:
$25.00 per space for non-electrical spaces
$35.00 for electrical hook-up
$50.00 for Concession wagons
$20.00 fee for vendors staying after 4:00 p.m.
Commercial food vendors must have an Arkansas Health Department inspection certificate. This is not mandatory for non-profit groups. If your application is accepted you will be mailed a receipt and the money will not be refunded. If your application is denied, your booth space fee will be returned immediately.
Fees are non-refundable. THIS APPLIES TO ALL PARTICIPANTS.
**Please remember that the available space on the grass is limited and that not all vendors will be able to be located there. This will depend on when your application and deposit is received. Therefore, it is to your advantage to get your application in early.
Thank you for your consideration in joining us. We look forward to having a wonderful festival this year.
Dawn Latch, Office Manager Tiffany Davis, Chairperson
Marianna/Lee County Chamber of Commerce Autumn on the Square
AUTUMN ON THE SQUARE
C/o Marianna/Lee County Chamber of Commerce
Post Office Box 584
Marianna, Arkansas 72360
Name of Organization: ______________________________
Contact Person: ___________________________________________
What will your booth contain? (Please be specific)________________________
** (No Silly String or Guns Of any sort can be sold) **
Will you be staying for the street dance? _________________________
Will you use a tent? ___________ *Make sure no larger than 15 x 15 *
Note: (If you do not have a tent, you will need a method to provide shade)
Do you have a concession wagon? ____________ What size?_______________
Do you need electricity? _____________________ How many amps? _________
Do you need a 110 or 220 electrical outlet? (circle one) Note 220 is for concession wagons only
If you are a concession wagon please send a photo/diagram of your plug-in
I understand and agree to the Autumn on the Square stipulations.
Signed: ____________________________________ Date: ____________________
Booth Rental Paid: Date Received: __________
______________ Number: _______________